Apply/FAQ

To apply for courses and workshops, please download and complete the application packet  (mail to the address below.  We cannot accept applications via e-mail), and return it to HBS via post with a $100 non-refundable deposit per application (if you are applying for multiple courses/workshops in one application, you only need to send $100). Upon review of your application, including transcripts of your most recent work, we will notify you of your admission and include information on payment for credit, course and housing fees.  The deposit will be applied toward your course fee.  On the calculations section of the application (there for your convenience) please remember to deduct the deposit from your total remaining balance.

Notes:

1.  We encourage you to apply early, by April 15, as classes often fill up quickly. We accept applications on a rolling basis until courses fill up!

2.  If you are having trouble downloading the application, try refreshing the page.  If that does not work, wait a minute or two and then try again.  If that does not work, try using a different browser.  Internet Explorer often is not compatible with our document downloads.

3.  Please ignore the “Submit Form” button at the top of the application.  We cannot accept applications via e-mail.  Please print your materials and mail them to:

Highlands Biological Station

Attn: Business Office Manager

265 N. 6th St.

Highlands, NC 28741

 

Apply Now: Application Packet  (mail to the address above.  Please ignore the “Submit Form” button at the top of the application. We cannot accept applications via e-mail).

 

See the Summer 2014 schedule

Refund and Cancellation Policy

 

Application Deadline

Course registration is open until the course fills. We encourage you to register early, by April 15, because courses fill quickly. Applications are reviewed when received in full. Courses must meet minimum enrollment or may be subject to cancellation, so we encourage you to apply early, which will help HBS with planning.

Deposit

A $100 non-refundable deposit is required with each application. If you are applying for multiple courses within a single application, you only need to send one deposit. Upon acceptance into the course(s), your deposit will be applied toward the course fee. Please make your check payable to Highlands Biological Station.

Expectation of Work

Highland Biological Station courses are immersive learning experiences.  Classes meet for full days Monday through Saturday, and usually run into evening hours as well.  Students must be flexible as class times vary.  Field courses can be physically demanding so participants should be willing to conduct a lot of work outside.  Most people do fine – if you are unsure, you can contact the course instructor with any questions that you may have.

As of July 1, 2011, the Code of Federal Regulations, Title 34, Section 600.2 (34 CFR 600.2), defines a credit hour as:

(1)    One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or

(2)    At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

Based on this definition, we expect our students to invest at least 135 hours (the equivalent of 15 weeks at 9 hours per week) in our 3 credit hour courses and at least 45 hours (the equivalent of 15 weeks at 3 hours per week) for our 1 credit hour courses.  Student investment may take place in the classroom, the laboratory, the field, or in out-of-class reading and/or homework.

Credit

Course credit is usually easily transferable to other institutions, but the decision is up to your home institution. Check with your registrar’s office to see if they will accept transfer credit from UNC-Chapel Hill (undergraduate) or Western Carolina University (WCU; undergraduate or graduate). Two-week courses are worth 3 credit hours and one-week workshops are 1 hour. To receive credit, please send in the appropriate credit form upon acceptance into the course (we will provide instructions). A small fee per course will apply and must be sent to HBS upon acceptance into the course. You are not required to take HBS courses for credit. Current UNC-CH students taking >8 hours during a summer session may need to obtain permission from their dean.

Course Level

HBS courses appear on the UNC-CH transcript as BIOL 459 Field Biology (section # varies). HBS courses appear on the WCU transcript as BIOL 493 Special Topics for undergraduate credit and BIOL 593 Special Topics for graduate credit. WCU does include the official course title on the transcript.

Transcripts

Copies of transcripts for your most recent undergraduate or graduate work are required with your application.  Please use the table in the application packet as a guide.

Payment

Payment is due upon acceptance into the course. Once admitted, you will be instructed on how to register and pay for all fees. Deadlines for payment will be included in your acceptance e-mail. Special arrangements can be made if needed. If you need an invoice for reimbursement purposes we can provide one.

Financial Aid

HBS is fortunate to offer limited financial aid with the support of The Highlands Biological Foundation on a first-come, first-served basis. Aid must be requested at the time of application, and recipients must either be enrolled for credit, or be able to present a compelling case for need. In addition to your transcripts, two required documents must accompany your application:

  1. Statement of Need explaining why you need aid, and how your coursework at HBS is important to your education or work. Recommended length: 250 words.
  2. 2.     Letter of Recommendation from either your major professor, or a faculty member who is well acquainted with your academic qualifications. This may be e-mailed to ccsoderstrom@email.wcu.edu in a timely fashion. It is your responsibility to confirm that we have received all financial aid materials.

Refund Policy

Should you need to cancel your course registration for any reason, please give notice as soon as possible.  Credit fees are non-refundable. Housing fees are fully refundable unless the cancellation occurs within a 30-day window of the class start date.  Course fees are refunded on a time scale.  If you cancel:

    • more than 45 days before the start of the course, you will receive a refund less a $75 processing fee
    • between 30 and 45 days before the course starts, your refund will be less a $150 processing fee
    • if you cancel less than 30 days before the start of the course, you will not receive a refund

Courses require minimum enrollment and may be subject to cancellation.  In the unlikely event that the course is cancelled, you will be refunded in full.

Honor Code

Students at HBS are considered students of the UNC system and are therefore bound by the University system’s honor code (http://studentconduct.unc.edu/).

Housing Fee

The housing fee covers the cost of your room and board.  HBS does not offer any dining services so remember to bring groceries.  Valentine house has a kitchen, and residents of Wright/Deacon have access to the kitchen in the Weyman Hall.  Please bring twin-size linens.  Our dorms are a shared living facility so plan on having 1-2 roommates.

Packing List

      1. Flashlight – campus is dark at night!
      2. Bed linens (twin size sheets, blankets, pillow)
      3. Towel and washcloth
      4. Rain gear (Highlands is in a temperate rainforest)
      5. Warm clothes for night
      6. Daypack, water bottle, sunglasses, sunscreen, hiking boots, etc.
      7. Toiletries
      8. Laptop computer (we have campus-wide Wi-Fi but no computers)
      9. Notebook, pencils, pens, course materials
      10. Food, clearly marked with your name and departure date

Laundry

Laundry facilities are available at the Station for those who wish to use them.  Please provide your own detergent.

Campus Policies

Pets are not allowed.  Firearms are strictly prohibited.  HBS is an extension of the UNC system and follows university rules regarding alcohol.  Alcohol consumption is prohibited outside of the dorms.  Underage drinking is strictly prohibited.

Mail

To receive mail at HBS, please use the following address: Highlands Biological Station, Attn: Your Name (course name), 265 N. 6th St., Highlands, NC 28741.

Check-in/Check-out

There is no official check-in procedure.  Please plan to arrive the Sunday before your course starts.   For cleaning purposes, all students must vacate their room by noon on the Saturday at the end of your course.  If your course meets that day, or if you have an exam, please plan to remove all of your personal items from the room before class begins so that the room is empty at noon.

Application Checklist

      1. Fill out application
      2. Send transcripts (see table above)
      3. Include deposit with application
      4. If applying for financial aid, included statement of need and letter of recommendation
      5. Upon acceptance, pay for course fee, housing, and credit fee (await instructions)

Apply Now: Application Packet  Please ignore the “Submit Form” button at the top of the application.

 

Contact

Karen KandlAssociate Director

kkandl@email.wcu.edu, (828) 787-1712

 

Cynthia SoderstromBusiness Office Manager

ccsoderstrom@email.wcu.edu, (828) 526-2602

 

Michelle RuigrokProgram Assistant

msruigrok@email.wcu.edu, (828) 526-2602